Notion vs Smartsheet
A side-by-side look at 2 Productivity tools for 2026 — the verdict, pricing, ratings, features, and what readers think.
notion.so
Best for Teams wanting an all-in-one notes, wiki, and tasks workspace
One workspace for notes, docs, tasks, and wikis.
Visit Notion
smartsheet.com
Best for Teams and PMOs that want spreadsheet-style familiarity with project views, automation and portfolio visibility.
A spreadsheet-style work management platform for running projects, portfolios and automated workflows.
Visit SmartsheetPricing compared
Notion
$10/mo
Smartsheet
$9/member/mo
Head to head
| Notion | Smartsheet | |
|---|---|---|
| Starting price | $10/mo | $9/member/mo |
| Free tier | Yes | — |
| Free trial | — | Free trial available |
| Platforms | Web · iOS · Android · macOS · Windows | Web · iOS · Android |
| Founded | 2016 | — |
| HQ | San Francisco, CA, USA | Bellevue, WA, USA |
| Team size | 500–1000 | — |
Pros & cons
Notion
Pros
- Incredibly flexible — can serve as notes, wiki, tasks, and database
- Generously featured free plan
- Highly customisable with databases, templates, and views
- Strong real-time collaboration
- Desktop and mobile apps available
Cons
- Steeper learning curve than dedicated tools
- Project management views less powerful than Asana
- Can become disorganised without discipline
- Performance can lag on large workspaces
Smartsheet
Pros
- Familiar grid interface lowers the learning curve for spreadsheet users.
- Gantt, table, board and calendar views sit on the same data.
- Unlimited free Contributors on paid plans keeps collaboration costs down.
- Automations, forms and reports are built in rather than add-ons.
- Enterprise tier adds portfolios, scenario planning and SAML-based SSO.
Cons
- Per-Member pricing and plan minimums (Business needs 3+ Members) can add up for larger teams.
- Pro plan is capped at 250 automations per month and 1-10 Members.
- Enterprise and Advanced Work Management pricing is custom and not published.
- Can feel heavier than lightweight task tools for small teams.
Features compared
| Notion | Smartsheet | |
|---|---|---|
| Plans & pricing | ||
| Free tier | ✓ Yes | — |
| Free trial | ✗ No | ✓ Yes |
| Pricing model | Per user, annual or monthly subscription | Per Member per month |
| Money-back guarantee | ✗ No | — |
| Platforms & access | ||
| Web app | ✓ Yes | ✓ Yes |
| Mobile apps | ✓ Yes | ✓ Yes |
| Desktop app | ✓ Yes | — |
| Self-hosted option | ✗ No | — |
| Offline mode | ✓ Yes | — |
| Integrations & extensibility | ||
| Public API | ✓ Yes | — |
| Webhooks | ✓ Yes | — |
| Native integrations | Slack, GitHub, Figma, Jira, Google Drive, Zapier | — |
| Automation (Zapier/Make) | ✓ Yes | — |
| Security & compliance | ||
| SSO / SAML | ✓ Yes | ✓ Yes |
| Two-factor auth | ✓ Yes | — |
| SOC 2 | ✓ Yes | — |
| GDPR compliant | ✓ Yes | — |
| Encryption at rest | ✓ Yes | — |
| Collaboration | ||
| Team workspaces | ✓ Yes | — |
| Real-time collaboration | ✓ Yes | — |
| Role-based permissions | ✓ Yes | — |
| Guest access | ✓ Yes | ✓ Yes |
| Support | ||
| Email support | ✓ Yes | — |
| Live chat support | ✓ Yes | — |
| Phone support | ✗ No | — |
| Knowledge base | ✓ Yes | — |